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Microsoft Office 365 (Office 365)

This is a service kindly provided by UTO as a result of partnering with Microsoft. The services offered by the different licenses vary, but the most common options are listed below. There will be a difference in the services available for a student license versus a staff or faculty license based upon the different needs.

Office 365 is a suite of services offered by Microsoft that include both desktop applications and cloud applications. If a faculty or staff member would like to use the desktop Office applications on their personally owned device(s), it is available for purchase from OnTheHub and can be done by following this internal link to a guide. If a student would like to use the desktop Office applications on their personally owned device(s), it is available for free and can be done by following this internal link to a guide. In addition, student workers use the free Office 365 license that you already get as a student.

Note: Faculty, staff, and students all have access to the online version of Office based upon their license which can be accessed by logging into https://office365.asu.edu with your ASURITE username and your ASU password.

Additional Notes:

  • For OneDrive, each faculty, staff, and student worker gets 5 TB of storage with their Office 365 license
  • Teams of users can get OneDrive Shared Libraries setup with 25 TB of storage
  • A sample suite of Office applications that are available online would be similar to the image below:

Desktop Applications

The following Office applications are available for download for faculty, staff, and students:

  • Microsoft Access (Access)
  • Microsoft Excel (Excel)
  • Microsoft OneDrive (OneDrive)
  • Microsoft OneNote (OneNote)
  • Microsoft Outlook (Outlook)
  • Microsoft PowerPoint (PowerPoint)
  • Microsoft Publisher (Publisher)
  • Microsoft Skype (Skype)
  • Microsoft Teams (Teams)
  • Microsoft Word (Word)
Microsoft Access

Access is a program used as a database management system (DBMS) for creating and managing databases. Databases are composed up of multiple tables of data similar to spreadsheets found in Excel. To use data within Access, the data can be imported from an Excel spreadsheet into an Access database or manually created within Access in addition to being able to export the Access database.

If you would like to learn more about Access and what it has to offer from Microsoft, visit the following link (opens in a new tab).

Microsoft Excel

Excel is a program used to create spreadsheets with for calculations, graphing, and pivot tables. The data can be used to find data trends in the form of visualization tools e.g. graphing and pivot tables.

If you would like to learn more about Excel and what it has to offer from Microsoft, visit the following link (opens in a new tab).

Microsoft OneDrive

OneDrive is a cloud service used for file hosting and file synchronization. It is best used for saving files between devices (if they are signed into OneDrive and cloud synchronization is set up) and to act as a backup for all of a person’s files. In addition, each faculty, staff, and student member is entitled to 1 TB (1024 GB) of cloud storage to use with OneDrive.

If you would like to learn more about OneDrive and what it has to offer from Microsoft, visit the following link (opens in a new tab).

Microsoft OneNote

OneNote is an application used as a digital notebook to keep track of all your notes e.g. lecture notes from classes, career fair summaries. The notes can be organized into separate notebooks and sections based upon how a person likes to organize their notes.

If you would like to learn more about OneNote and what it has to offer from Microsoft, visit the following link (opens in a new tab).

Microsoft Outlook

Outlook is an email application used for sending and receiving emails and has additional features. These additional features include a calendar, task manager, contact manager, note taking, and journal.

If you would like to learn more about Outlook and what it has to offer from Microsoft, visit the following link (opens in a new tab).

Microsoft PowerPoint

PowerPoint is a program used for creating presentations and has features to customize presentations. Some of the features that can be used to customize presentations include slide transitions, slide effects, and others.

If you would like to learn more about PowerPoint and what it has to offer from Microsoft, visit the following link (opens in a new tab).

Microsoft Publisher

Publisher is an application used for creating professional publications e.g. flyers, banners. Some of the features include customizable publication templates and the ability to make your own publications without any templates.

Note: Publisher is only available for Windows.

If you would like to learn more about Publisher and what it has to offer from Microsoft, visit the following link (opens in a new tab).

Microsoft Skype

Skype is an application used for sending messages to people and doing video and/or audio calls to people. The ability to send messages and call other people via an audio or video call is free, but making calls with a Skype phone number makes money.

If you would like to learn more about Skype and what it has to offer from Microsoft, visit the following link (opens in a new tab).

Microsoft Teams

Teams is a cloud application for communicating and collaborating with other people. Some of the features include, but are not limited to channels created for individual or group assignments or projects, video chat, voice chat, file sharing, assignments (submissions and grading), classrooms, and more.

If you would like to learn more about Teams and what it has to offer from an internal article, visit the following link (opens in a new tab).

Microsoft Word

Word is a program used for document creation e.g. documents, flyers, publications and can be used to create professional looking documents. Some features of Word that are useful include, but are not limited to inserting mathematical functions, and other advanced functions.

If you would like to learn more about Word and what it has to offer from Microsoft, visit the following link (opens in a new tab).

Online Applications

The following Office applications are available ONLY online for faculty, staff, and students:

  • Microsoft Bookings (Bookings)
  • Microsoft Class Notebook (Class Notebook)
  • Microsoft Forms (Forms)
  • Microsoft MyAnalytics (MyAnalytics)
  • Microsoft OneDrive (OneDrive)
  • Microsoft Planner (Planner)
  • Microsoft PowerApps (PowerApps)
  • Microsoft Power Automate (Power Automate)
  • Microsoft PowerBI (PowerBI)
  • Microsoft SharePoint (SharePoint)
  • Microsoft Staff Notebook (Staff Notebook)
  • Microsoft Stream (Stream)
  • Microsoft Sway (Sway)
  • Microsoft To Do (To Do)
  • Microsoft Whiteboard (Whiteboard)
Microsoft Bookings

Bookings is an application used for scheduling events e.g. appointments, tasks, meetings. The events that are scheduled can be put into calendars and shared with other people.

If you would like to learn more about Bookings and what it has to offer from Microsoft, visit the following link (opens in a new tab).

Microsoft Class Notebook

Class Notebook is an application used as a digital notebook to keep track of all your notes e.g. lecture notes from classes, career fair summaries. The notes can be organized into separate notebooks and sections based upon how a person likes to organize their notes. In addition, the notebooks can be shared with people.

If you would like to learn more about Class Notebook and what it has to offer from Microsoft, visit the following link (opens in a new tab).

Microsoft Forms

Forms is an application that can be used to create online surveys e.g. surveys for teachers to give to students and quizzes for students to take that are made by teachers. The results from the surveys and quizzes administered by teachers can be viewed by them using the built in analytics generated by Forms.

If you would like to learn more about Forms and what it has to offer from Microsoft, visit the following link (opens in a new tab).

Microsoft MyAnalytics

MyAnalytics is an application that can be used to track productivity in the workplace and gives a person insight about their productivity based upon all of the data associated with their work account.

Note: All of the data in MyAnalytics is private to each individual and not accessible by administrators.

If you would like to learn more about MyAnalytics and what it has to offer from Microsoft, visit the following link (opens in a new tab).

Microsoft OneDrive

OneDrive is a cloud service used for file hosting and file synchronization. It is best used for saving files between devices (if they are signed into OneDrive and cloud synchronization is set up) and to act as a backup for all of a person’s files. In addition, each faculty, staff, and student member is entitled to 1 TB (1024 GB) of cloud storage to use with OneDrive.

If you would like to learn more about OneDrive and what it has to offer from Microsoft, visit the following link (opens in a new tab).

Microsoft Planner

Planner is an application used for creating plans, assigning tasks, and sharing files with others. In addition, status updates for tasks can be shared with people.

If you would like to learn more about Planner and what it has to offer from Microsoft, visit the following link (opens in a new tab).

Microsoft PowerApps

PowerApps is composed of apps, services, connectors, and a data platform that allows for custom apps to be built and deployed within an application development environment. For example, PowerApps could be used to create a custom form for students to fill out that sends the teacher who created an email summary of all the students that responded to the form and their results.

If you would like to learn more about PowerApps and what it has to offer from Microsoft, visit the following link (opens in a new tab).

Microsoft Power Automate

Power Automate is a software environment that allows for automation of custom applications. The custom applications can use Power Automate to make it easier for the custom apps to operate e.g. sending out notifications automatically via email if a student is having trouble with using a custom app.

If you would like to learn more about Power Automate and what it has to offer from Microsoft, visit the following link (opens in a new tab).

Microsoft PowerBI

PowerBI is an application that is used to display all of the data from across all Microsoft services. From here, the data can be visualized and sorted according to a person’s preferences.

If you would like to learn more about PowerBI and what it has to offer from Microsoft, visit the following link (opens in a new tab).

Microsoft SharePoint

SharePoint is a platform that is used for web collaboration but is highly customizable. It can be customized to use as a document management and storage system or other uses.

If you would like to learn more about SharePoint and what it has to offer from Microsoft, visit the following link (opens in a new tab).

Microsoft Staff Notebook

Staff Notebook is an application used as a digital notebook to keep track of all your notes e.g. lecture notes from classes, career fair summaries. The notes can be organized into separate notebooks and sections based upon how a person likes to organize their notes. In addition, the notebooks can be shared with other employees or staff members e.g. teachers.

If you would like to learn more about Staff Notebook and what it has to offer from Microsoft, visit the following link (opens in a new tab).

Microsoft Stream

Stream is an application that is used as a video sharing and streaming service. It is intended for use as a service for employees of an organization to view videos and for employees to reference helpful videos if they have any questions about the operations of their organization.

If you would like to learn more about Stream and what it has to offer from Microsoft, visit the following link (opens in a new tab).

Microsoft Sway

Sway is an application that is used for creation of newsletters, presentations, and documentation that is visually appealing. For example, Sway could be used for creating documentation on how to signup for Slack as an ASU student.

If you would like to learn more about Sway and what it has to offer from Microsoft, visit the following link (opens in a new tab).

Microsoft To Do

To Do is an application is used for task management and has features included with it. Some of the features include creating tasks, assigning tasks, and tracking the status of tasks.

If you would like to learn more about To Do and what it has to offer from Microsoft, visit the following link (opens in a new tab).

Microsoft Whiteboard

Whiteboard is an application that is used as a digital canvas to keep track of ideas, thoughts, and content. It is a free form digital canvas and allows for collaboration between people

If you would like to learn more about Whiteboard and what it has to offer from Microsoft, visit the following link (opens in a new tab).

Office 365 Activation & Download

  • Directions for how to activate and download Office 365 for faculty, staff, and students is below.
  • Faculty and staff can activate and download Office 365 for a one time fee of $15 per computer per license.
  • Students can activate and download Office 365 for free (up to 5 devices exactly).

Note: All faculty, staff, student workers, and FSE (Fulton)-affiliated students are able to use Office 365 on devices managed by ASU and its IT departments through Software Center (Windows) or in the Applications folder (Mac).

Office 365 Faculty & Staff Activation & Download

Due to a licensing agreement between UTO and Microsoft, faculty and staff will have to pay only $15 to obtain a desktop version of Office. The process to obtain a license is done through using OnTheHub, a service provided in kind to all ASU faculty, staff, and students.

Note: There are 2 different versions of Office available for purchase from OnTheHub based upon the operating system of your personal computer(s) and only allows for each desktop installation to be installed on 1 device. For example, only choose Office Home & Business 2019 if you intend on installing for a Mac device and Office Professional Plus 2019 if you intend on installing for a Windows device. You can choose either Office Home & Business 2019

The 2 different versions of Office available for download consist of the following:

Reference the following steps to obtain Office for faculty and staff:

  • Visit OnTheHub and login with your ASURITE username and ASU password (if not currently logged in) and answer any Duo security prompts (two factor authentication).

 

  • Click on the Faculty option and then Find your school (you will be redirected to bottom of page).

  • From here, search for ASU by putting United States as the country, Arizona as the state, Arizona State University as the school, and choosing the first mention of Arizona State University as the department (before the option for Arizona State University – Biomedical Informatics).

  • Click on Log in to your Arizona State University WebStore to view all of your available offerings to be redirected to the appropriate storefront.

  • Click on the Faculty/Staff tab to be redirected to the storefront for faculty and staff (Note: Please login with your ASURITE username and ASU password if you are not currently logged in)

  • Next, click on Professional Plus 2019 or Office Home & Business 2019 ONLY if you intend on installing on a Windows computer or click on Office Home & Business 2019 ONLY if you intend on installing on a Mac computer

  • Upon selecting your item(s), click on the Add to Cart option to proceed to checkout

  • After your order(s) have been successfully placed, you should receive an email from Kivuto (OnTheHub) at your ASU staff email with details on how to download and activate Office on your personal computer
  • If you encounter any activation issues upon opening the desktop version of Office, reference the below image (courtesy of Microsoft) and enter in your ASURITE username and ASU password.

Office 365 Students Activation & Download

Refer to the following steps:

  • Upon login form being displayed, please type in your ASURITE username and your ASU password (This is what you use to login to any service provided by ASU).

  • From here, select Yes (if you want to always stay signed in on the specific computer that you logged into) or No (if you do not want to always stay signed in on the specific computer that you logged into).

  • After you have logged into Office 365, you will encounter a page that looks similar to below. Once you are at this page, please click on Install Office to be redirected to install Office on your computer.

  • To install Office following a guide, visit this Microsoft link.
  • If you encounter any activation issues upon opening the desktop version of Office, reference the below image (courtesy of Microsoft) and enter in your ASURITE username and ASU password.