Distribution Lists Application

Overview

The Distribution Lists application is a specialized tool for the Fulton Schools of Engineering, offering a streamlined approach to managing email distribution lists. This web-based platform automatically updates lists nightly based on criteria such as department affiliation or job title, ensuring your communications are always accurate and up-to-date.

Key Features

  • Dynamic Updates: Lists automatically refresh nightly with the latest data.
  • Unlimited Creation: Create as many lists as needed at no additional cost.
  • Active Directory Integration: Ensures seamless, accurate updates.

How to Use

  • Set the filter criteria.
  • Send targeted email communications.
  • Adjust criteria through the Distribution Lists app.
  • List membership changes dynamically based on your criteria.

Eligibility

Faculty Staff Administrative Units

Cost

Free for FSE Schools and Units

Request Access

  1. Submit a ServiceNow ticket to request a Distribution List.
  2. Provide necessary details, such as department, job title, or other relevant criteria.

Example Criteria

  • Student, Faculty or Staff
  • Full or Part Time Status
  • Job Code or Title
  • Location or Campus
  • Tenure or Tenure Track
  • Degree Major and Academic Level
  • Enrollment Status and Semester
  • And many more…

Getting Started with Distribution Lists

A flowchart with five yellow boxes connected by arrows. The flow shows a process: 1) Collaborate with ETS to define list conditions, 2) ETS builds the list based on those conditions, 3) Log into the app to verify the list’s accuracy, 4) Send emails directly to the list, 5) The list is continuously updated based on your conditions.

How it Works

Flowchart illustrating the process of managing distribution lists. The process starts with ‘Login with ASURITE,’ leading to the ‘Distribution List Dashboard.’ From there, the chart splits into three paths: ‘Verify Lists are Accurate’ with a sub-step ‘Manually Add/Remove Recipients,’ ‘Export Lists’ with a sub-step ‘Spreadsheet,’ and ‘Organize Multiple Lists’ with a sub-step ‘Create Folders or Subfolders of lists.’ All paths converge to the final step, ‘Insert List Name into Outlook as Recipient,’ represented by an envelope icon.

App Screenshot

Screenshot of the Arizona State University Fulton Schools of Engineering Distribution Lists management page. The page displays information for the distribution list 'DL.WG.FSE.' under the Summary tab. Key details include the status being 'Active,' the number of members being 25, the last update timestamp of Wednesday, August 21, 2024, 6:06 PM, and a successful sync check at 8:31 AM the same day. The List Type is 'Staff,' and there are placeholders for 'Owner' and 'SendAllow.' There are no notes added, but an 'Add' button is available to add notes.