Sub-Award Basics

An ASU subaward is a legally binding agreement issued when a substantive portion of the sponsored project will be performed by another entity. ASU also issues subawards to other entities when they will be working in collaboration with an ASU Principal Investigator (PI) to perform a substantive portion of a grant or contract’s programmatic effort.

Visit this page to determine if you need to budget a Subrecipient, Vendor, External Consultant, or if it is an Intra-University Consultant.

Additional information about subawards can be found at the Research Administration page.

If you have questions, please contact your school’s Research Administrator.

 Requirements and FAQs

Before ASU will issue a subaward there are some requirements. Both proposed cost reimbursable and fixed price subawards need to be clearly described in the sub-recipients scope of work – clearly outlining sub-recipient responsibilities, required deliverables and specific due dates for each milestone. Wherever possible, the request for a subaward should be included in the proposal to expedite sponsor approvals, where required.

Sponsor approval is required for fixed price subawards to be issued by ASU using federal/federal flow through funds. There is also a cost limitation on fixed price subawards with caps. Federal sponsors do not have the ability to approve over the cap with fixed price subawards.

More information about subawards and their requirements, as well as some frequently asked questions, can be found at the Research Administrative page.

If you have questions, please contact your School’s Research Administrator.