Microsoft Power Automate
What is Microsoft Power Automate?
Microsoft Power Automate is a service that helps you create automated workflows between your favorite apps and services to synchronize files, get notifications, collect data and more. Power Automate workflow, or flows, are based on triggers and actions.
- A trigger starts the flow, for example, receiving an email from a key project stakeholder.
- An action is what happens once the flow is triggered. This can include creating a task when an email marked as high-importance is received. A flow can have one or more actions.
For more information on Microsoft Power Automate, visit their homepage.
Flow in Power Automate
What is a Power Automate Flow?
Power Automate is one of the pillars of Power Platform. It provides a low code platform for workflow and process automation. Here’s a list of the different types of flows:
Flow Templates in Power Automate
What types of flow templates are available in Power Automate?
Microsoft Power Automate is a no-code solution that allows users to create their own workflows. Also, users have the option of being able to use numerous pre-planned workflow templates which connect to over 300 apps (including non-Microsoft apps). Out-of-the-box workflow templates provide a quick start; users can access, edit and use these templates with a set of pre-built actions and triggers, as well as, new conditions and steps as needed. In the picture below, there is a sample of various types of templates available:
Create a Team Flow in Power Automate
How to create a Team Flow?
Create a team flow by adding others in your organization as owners. All owners of a team flow can perform these actions:
- View the flow’s history (that is, each run).
- Manage the properties of the flow (for example, start or stop the flow, add owners or update credentials for a connection).
- Edit the definition of the flow (for example, add or remove an action or condition).
- Add and remove other owners (but not the flow’s creator).
- Delete the flow.
For more information on creating a team flow in Power Automate, visit their homepage.
Add Run-Only users & groups to a Team Flow
How to add Run-Only users and groups to a Team Flow?
If assigning ‘Owner’ permissions on a Flow is more than needed but you still wish for a user to be able to run a flow on-demand, you can grant “Run-Only” rights to specific users:
- Select the Flow you want to configure. In the Flow’s settings page, you will see ‘MANAGE RUN-ONLY USERS’. In this section, you can view the list of current users and groups that can run the Flow, as well as add new “Run-Only” users or groups as desired.
For more information on adding a new Run-Only users to a creating a flow, visit their homepage.
Power Automate Basics
Create Power Automate Flow
How to create a flow from a template in Power Automate?
Create a flow from one of many built-in templates. In the tutorials below are how to user templates provided by Power Automate. For example in the web browser, a flow was create so that when an event is added to your Google Calendar, it will send an email to user.
Another flow example that was created by the Power Automate mobile application is to get today’s weather forecast for my current location.
For more information on creating a flow from a template in Power Automate, visit their homepage.
How to create a flow in Power Automate from Scratch?
Create a flow that performs one or more tasks automatically after it’s triggered by an event. Please refer to the link here to see an example on how to create a flow that notifies you by email when someone sends a tweet that contains a keyword you specify. In this example, sending a tweet is the event, and sending mail is the action. For more information on creating a flow from a scratch in Power Automate, visit their homepage.