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Microsoft Lists

What is Microsoft Lists?

Microsoft Lists is an organization tool that allows users to create lists to track information. Lists can be shared across all devices, at any time, with anyone. Users can assign a description, severity, status, and team member to each list item to aid in prioritizing and division of labor. For more information on Microsoft Lists, click here.

How do I start using Lists?

Microsoft Lists is a subscription-based application available included Microsoft 365 business and enterprise plans. There is currently no desktop application for Lists; however, it can be accessed on the web from any device.

Microsoft 365 Business Plans
Microsoft 365 Enterprise Plans

Once you have subscribed to one of the Microsoft 365 plans above, sign in here with your Microsoft account to start creating lists!

Tips and Tricks

How do I create a list?

To create a list, open the Lists app and select the “+ New List” button at the top of the window.

Next, select a template or create a blank list using the options below.

If you would like a walkthrough demonstration for creating a list, please click here.

How do I import an existing list?

You can import an Excel spreadsheet to create a list in the “Create a list” section. Select the “From Excel” option and select the table(s) you would like to use for your list. Once your table has been selected, you can customize the formatting of the datatypes and column headers before publishing your list.

How do I format a list?

In order to format your newly created list, select the “Switch View Options” button in the upper right-hand side of the window. From there, you may select a new view format and apply conditional¬† formatting to individual list items. For an in-depth guide, please click here.


Using Lists in Teams

If you are interested in linking a list to your Microsoft Teams channel, please click here.

Using Lists with PowerApps

Lists can also be used as a data source to build custom applications using PowerApps. For more information, please visit the PowerApps community.