Engineering | Engineering Technical Services

ETS Information Technology Support

Protecting Confidential Information

  • Keep your office locked when you are not in it.
  • Lock your computer before leaving – or shut it down.
    • To lock computer manually, hold down the “Ctrl” and “Alt” keys and then press the “Delete” key. Select “Lock Computer.”
    • To lock automatically, right-click on your screen background and select “Properties.” Click the “Screen Saver” tab and check the box marked “On resume, password protect.”
  • Use strong passwords and do not share them with anyone.
  • Change your password at least twice per year.
  • Keep your computer up to date with security patches using ETS’s automatic “Software Update Service” (SUS).
  • Run anti-virus software:
    • Set it to automatically update the virus signatures everyday (“AutoUpdate” in the VirusScan console).
    • Enable “On Access” scans, to scan for viruses when opening files.
  • Run a personal firewall
    • One option is the “Kerio” program site-licensed by ASU and available on its software download site.
    • Another option is the built-in firewall that comes with Windows.
  • Run a spam filter and be careful opening email messages.
    • Do not open email messages from strangers when the messages contain attachments, since these attachments could be viruses. Do not enable the “preview pane” in your email program, the creating the preview opens the message and allows any attached viruses to run.
  • Store confidential or private information on ETS’s servers, not your personal computer.
    • Do not share files on your computer with others; it makes your computer more vulnerable to hackers.
    • Instead, arrange to use ETS’s central servers to share files between authorized groups through the server.
    • Contact ETS’s “Central Services” group to setup file sharing